Identify the visit
- The intended request and address.
- The visit’s time and location context.
- The outcome and any relevant access issue.
Write what you observed
Use specific, factual notes. Do not infer that a person lives at an address or received documents solely from a vehicle, a name on a mailbox or a third-party statement.
Check the record before moving on
Review uploads and saved status. If an interruption occurs, confirm the result before retrying so one visit is not accidentally recorded as several.